Five business email writing tips that I pay attention to

2012.1.16

Just a note on how I usually take care of myself while writing emails. Please let me know if you have any better ways to do this.

Keep it in bullet points as much as possible and write only the main points.

Some people write long sentences about what they want to say. I understand that they want to explain the situation and circumstances, but I feel that it is difficult to understand.

If you just want to tell the essence of things, and you want to tell the reason for it, you can write a supplemental piece of writing that is separate from the main point. I think that’s fine.

For this reason, I think it’s best to use bullet points as much as possible.

 bulleted bullet points, bulleted bullet points, bulleted bullet points
bulleted bullet points, bulleted bullet points, bulleted bullet points
bulleted bullet points, bulleted bullet points, bulleted bullet points

Supplementary information, if any

 ● Bullets Bullets Bullets Bullets Bullets Bullets*1
bulleted bullet points, bulleted bullet points, bulleted bullet points
bulleted bullet points, bulleted bullet points, bulleted bullet points
*1 Sentence text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text

Use language unique to text to successfully delineate topics

Plain text cannot be expressed by color or size. However, it is possible to express the separation of topics with a little ingenuity. Why don’t you try using the following expression methods to express your message?

 Rule.

itemized list

**** etc.
Headlines (brackets)

[ ] "

I’m sure there are many other ways to describe it, but I’m sure there are many other ways to describe it, but I’d suggest using “quick to type” as a criterion I think.

Margins are another element that conveys separation.

Margins are another important factor in conveying separation.

• Leave one blank line for each item.
• Leave two lines of white space at the end of the topic.

You can make the other person recognize the division of the topic. However, compared to the ruled line, the recognition as a break is weak, so it is better to use it appropriately.

 Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences text text text text text text text text text text text text
Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences Sentences text text text text text text text text text text text text

Descriptive images have a file name.

Text emails don’t allow you to place the attachments you want to see in the best place in the description .

So if you have an attachment (image or document) that you want to see along with the text, you can use the It would be easier to understand if you include the relevant file immediately afterwards.

 Sentence text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text Sentence text text. (See: hoge.doc)

Use abbreviations sparingly.

Depending on your industry and the trust you have with the person you’re talking to, abbreviations can easily lead to misunderstandings.

For this reason, it is best to use the official name of the content that might be misleading by abbreviation I think.

Conclusion

The content described above is what bloggers, programmers, html coders, etc. do on a daily basis. It’s what you’re doing.

It’s not so easy to get a sense of what you’d do if you replaced that information with an html tag. What?

It’s easier to understand if you communicate the information in an organized manner, and eventually you’ll have to tell them over the phone. You may save yourself the trouble of.

[itemlink post_id=”1974″]